Research Center for Arts & Culture
The Actors Fund

Performing Arts Legacy Project

An online platform to document and represent the careers of older performing arts professionals

Adding Grid Entries

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  2. Contributor Manual
  3. 3. Mapping the Legacy Grid
  4. Adding Grid Entries

Each “entry” in the grid is an event or project such as a production, job, or experience. You are required to add text in the Production/Project/Activity field, because this will appear on the grid as a link that allows the reader to click and view the full details of your grid entry. The Mapping the Legacy page shows a condensed table of grid entries — a simple timeline with dates and titles only. Only by clicking the entry titles can readers explore the full breadth of content that you incorporate in your grid.

You can disregard fields in the Add an Entry form that are not relevant — aside from Production/Project/Activity, they are all optional.

Adding Images

You can attach one or more images to a grid entry. Before uploading, please be sure to give your file(s) names that describe the content, and if you are adding multiple files please number them in the order you would like them to appear, e.g. “1_PerformerName_ShowTitle_Year.jpg.” You can drag and drop files directly from your desktop to the “drop zone” or click “select files” and browse your computer to select them.

The Details/Credits field below allows you to enter information about your images that will be displayed publicly on your site. This is the perfect place to provide a caption, photo credit, or other background. Click the small (+) symbol to add a row for each media file you include:

Clearing Rights

It is essential that you secure permission to use any media files that are published on your PAL site. Please consult the Guide to Clearing Rights for in-depth instructions, and if in doubt–and if the same media can be found elsewhere online–just provide a link instead.

When adding an entry, within the Memorabilia/Files section (just beneath the Details/Credits field), you’ll notice a kind of “form within a form” — this is a place for you to log any information you may already have as to the owner or licensee of the files you are using.  The info you provide here will not be published on the site, it is for your reference and for PAL staff to document the status of permissions for all published content.

Click Add File and add a row for each image or group of images you attach to your entry, with as much detail as you can provide. This will save you time down the line, and help you stay organized. (If you are uploading a batch of photos from the same event and photographer, just add a single entry to the Clearing Rights form.) For more details, please consult the Clearing Rights section of the Contributor Manual.

On rare occasions, you may have trouble saving a link to an entry if the URL address has uncommon punctuation, like apostrophes or special characters. In these cases, use a link shortening service like Bitly: paste the original link to receive an abbreviated URL that consists of only letters and numbers, then copy and paste this link into your entry.

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