Research Center for Arts & Culture
The Actors Fund

Performing Arts Legacy Project

An online platform to document and represent the careers of older performing arts professionals

Scanning Images and Documents

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  3. 4. Highlights
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  4. Scanning Images and Documents

When you’re looking to enhance or expand your About Page, Mapping the Legacy entries, Highlights, and Look/Listen, you might have some images and documents you’d like to include. However, these materials might not be digitized.  Below are some methods you can use to digitize using your Android or Apple Phone and/or Tablet.

Before you get started, remember:

  1. Anything you scan and therefore embed onto your site will require you to clear the rights. Please review our Guide to Clearing Rights, which explains your legal responsibilities as a contributor to the PAL site.
  2. Instead of scanning, if you can find the same material on a reputable site and can link, you will not need to clear the rights.

Please Note: You can take pictures of pictures/documents, however scanning is your best option since those photos might be too big of a digital file to easily work with.


Click the headings below for more on the topic.

Scanning with Evernote (All Devices)

Evernote has a free app that you can download to your phone or tablet to scan. Then you can open up on your computer to access the file and save it directly to your computer.  Evernote is a good option if you’re working with a Fellow or an assistant. You both can share an account so you can both work in tandem of scanning and uploading images and documents.

To scan in Evernote:

  1. On your phone or tablet, download Evernote and log in.
    1. How to download an app on an Android device
    2. How to download an app on an Apple device
  2. Create new note by pressing the green “+Note” button sign on the bottom, middle of the screen.
  3. Label your note as “PAL” and whatever will help you remember what it is by tapping the grey “Title” line and typing the label. Be specific!
  4. Tap the blue circled “+” on the bottom left of the screen.
  5. Tap on “Take Picture”.
  6. Make sure that the document you’d like to scan is available and on a contrasting background.
  7. Move the phone camera over the document or picture and tap on the white circle at the bottom to take the picture. Your app might automatically take a photo for you.
  8. If you’d like to retake the photo, tap on the photo just above the “Exit” option. Then tap “Take Picture.”
  9. If you’re satisfied, tap “Save” on the bottom right of the screen.
  10. The camera will automatically scan the picture for you.
Alternative Scanning Options

You may be familiar with other apps for scanning. If so, use what you’re comfortable and familiar with. Conversely, you can also use a physical scanner should you have access to one. Below are some alternative, digital ways to scan.

All Apple produces have a free app called Notes that is automatically installed on your Apple products (that’s right you don’t have to download anything!).

Adobe Scan can be used on either an Apple or Android device and delivers great quality of scans.

Please note: This method is not free, but there is a trial.

Transferring What You Scanned To Your Computer

Click the headings below for more on the topic.


If you are using the Evernote app to scan:

  1. Go to and log in.
  2. Your screen should automatically bring you to “All Notes,” where you’ll see all of the notes which house the scans you’ve done.
  3. Click on the note you’d like to download the photo(s) from.
  4. Click on the image itself on the right of the screen.
  5. At the top of the image, a box will appear:
  6. Click on the “…”
  7. Click “Save.”
  8. The image will come up in full size on your computer and will automatically save to your “Downloads” folder, so you may want to move that to the folder or USB drive you’re housing your digital memorabilia.
Alternative Transferring Options

If using Notes or other apps on your Apple device, you can AirDrop or Email your photos. Below are some resources on how to do that.

If using other apps, you can use Dropbox or Google Drive. Download these free apps and add your scanned images/documents directly to the app on your device. If using Notes. Notes will give you the option to send via Dropbox or Google Drive when it also gives you the option to AirDrop or Email. Dropbox and Google Drive can then be shared with a Fellow. Like Evernote, Dropbox and Google Drive can be opened in your computer’s browser so you can follow a similar process as described in the Evernote section above.

You can also directly upload media from Google Drive into the Media Library. If you wish to use this method, please send us a help request. Please note that you can use this method for the Media Library only and not with inputting into Mapping the Legacy.

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