Research Center for Arts & Culture
The Actors Fund

Performing Arts Legacy Project

An online platform to document and represent performers’ careers

Working with Images & Files

  1. Home
  2. Contributor Manual
  3. 3. Mapping the Legacy Grid
  4. Working with Images & Files
  1. Home
  2. Contributor Manual
  3. 4. Publishing
  4. Working with Images & Files

As you get organized, many of the materials you plan to include in your site will be images — photographs or scans — or files such as PDF documents (press clippings, playbills, letters).

First and foremost, please be sure to back up these files. Save them in multiple places, including your hard drive and/or an external drive (like a usb “thumb” drive) and/or a cloud storage site like DropBox or Google Drive.

The website will allow you to upload images of any size, but you can save space and enhance the speed of your site by resizing images prior to uploading them. Free programs like Preview for Mac allow you to change an image’s size and save as a new file. As a general rule, no image should be more than 2000 pixels in either direction.

If you have images saved as PDF files, you can use Preview or a web-based tool called SmallPDF to convert them to JPG files. This will enable you to attach them to Grid entries or publish them in highlights.

Editing Images on the Site

Once you upload a photo, click Edit Photo and you can crop, rotate, resize, etc. Here’s a helpful tutorial on YouTube.

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