Research Center for Arts & Culture
The Actors Fund

Performing Arts Legacy Project

An online platform to document and represent the careers of older performing arts professionals

Organizing Computer Files

  1. Home
  2. Contributor Manual
  3. Device-Specific Questions
  4. Organizing Computer Files

As you’re getting organized, finding digital resources, and scanning memorabilia, you might want to organize your computer and/or USB Drive. Perhaps you’d like to create a specific PAL folder? Perhaps you’re scans are going to your Downloads folder and you want to be able to access them in this PAL folder or on your desktop? Organizing your computer files might be a great way for you to keep everything together and on track!

Helpful Tip: Naming files by date and project will help in navigating the folder once you are working on your Legacy Map!

Click the headings below for more on the topic.

Mac Computers: Creating Folders and Moving Documents
  1. Click on the desktop if you want to create the folder on the desktop, otherwise, open FINDER (the looking glass in the top right toolbar) and navigate to where you want to create the folder.
  2. Choose FILE → NEW FOLDER, or press SHIFT-COMMAND-N.
  3. Enter a name for the folder (ie: PAL), then press return.

Below are resources on how to create folders on your Mac and how to transfer your documents from one place to another.

Mac: How to Rename a File or Folder
  1. Select the item in a FINDER window (the looking glass icon in the top right corner of the toolbar) or on the desktop, then press RETURN. The name should show up with a blue highlight, enabling you to re-type the name.
  2. Enter a new name for the file or folder. You can use numbers and most symbols, but no colons (:) or start the name with a period (.) – Some apps may not allow you to use a slash (/) in a filename.
  3. Press return and the file/folder name should go back to black.

For a brief video tutorial, please see “Renaming Files or Folders on Mac / Apple Computers”

PC: Creating Folders and Moving Documents
To Create A Folder:
  1. Right click on an empty part of your desktop.
  2. Click “New.”
  3. Click “Folder.”
  4. Name your folder.
  5. You can then find your folder on your desktop. If you click on the folder, you can repeat Steps 1-3, but within this folder rather than the desktop. This would create further organization within your PAL folder should you want to break it up by decade, project, chapter year, etc.

Please Note: You can also repeat Steps 1-3 within your USB Drive folder should you be using one.

For a brief video tutorial, please see “How do I create a new folder in Windows 10.”

To Move Files:

Please see the video tutorial called, “How To Move Files and Pictures From Downloads Folder To Other Folders on Windows 10.” 

Please Note: This video is specific to moving files from your Downloads folder, but the method is the same regardless of where the file is originially.

PC: How to Rename a File or Folder
  1. Pick the file or folder you want to rename by selecting the check box in the upper right corner of the item.
  2. Tap or click RENAME, and then enter a new name.

For a brief video tutorial, please see “How to Rename a File in Windows 10.”

Print Friendly, PDF & Email

Was this article helpful?

Print Friendly, PDF & Email

Comments are Closed